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Accounting, Company Books &
Mileage Record
How To Choose Accounts Book?
Guildhall Headliner Books:
Cut away pages mean the column headings need only be written once and remain visible throughout the book.
Guildhall Account Books:
Case bound hardback, blue vinyl cover to meet the most demanding professional standards. All books, except feint only, have a date, details and folio column plus a choice of cash columns.
Twinlock Variform Loose Leaf:
The most comprehensive and flexible loose leaf accounts system available. Ideal for the smaller business or where accounts analysis is needed. Comes in a range of three sizes. Sheets can be removed easily for photocopying, typing and indexing. Capacity 150 sheets and index.
Crown Accounting:
Each binder holds 200 sheets. A high quality post mechanism ensures sheets are held securely. These binders are suitable for ledgers, cash books and all kinds of account work.
Cathedral Analysis Books:
The famous Cathedral brand. An extensive list of rulings available in 96 and 192 page books. Fully casebound in red leathergrain. Each page features discreet boxhead vertical and horizontal line numbering, with forty feint lines per page, except CL150FT2.
Simplex Licensees & Caterers Account Book:
Designed to meet the needs of pubs, clubs, restaurants and cafes.
Essential Account Book:
Suitable for small cash businesses. Designed to assist in the completion of Self Assessment Tax Returns.
Self Employed Book:
Easy to follow examples. Space for weekly payments & receipts, VAT input and output quarterly accounts.
Complete Traders Book:
Suitable for shopkeepers and Small Businesses who deal with cash transactions. Spaces for weekly cash records, bank account analysis and VAT information.
Simplex “D” Accounts Book:
A years full accounting records for any small business. Easy to use instructions enable you to record all receipts, payments, purchases, sales and simple self assessment figures for Inland Revenue.
How To Choose Mileage Log Books?
You need to keep records of dates, mileage and details of all work journeys. Your employer needs this information to make expenses payments to you. You also need them to get any MAR. These books will enable you to keep a record of the business and personal mileage done, record the dates and journeys made.
Eurostationers Mileage Record Book, the Direct Alternative to the Drakes Mileage Log Book:
A systematic approach to recording business and private mileage in Duplicate Form. An Ideal system all companies where one copy can remain in the book and the other given to accounts department.
Guildhall Mileage Log Book & Simplex Mileage Book:
Keeps a day to day record of all journeys Separate Business and Private Mileage. Controls fuel usage and other costs.
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Archive, Storage
Boxes & Mail Sorters
The Five Stages Records Management Life Cycle:
1. Creation (as soon as someone decides to keep a piece on information)
2. Active (Information that is frequently referred to)
3. Semi-Active (information that is not regularly used but kept e.g. legal reasons)
4. Archival (information that has a long term, probably historical value)
5. Disposal (destruction by shredding cycle)
Practical Steps:
Know what you have got.
Know how much you have got.
Know where it is kept.
Know why it is being kept.
Know how long it is being kept for.
Know what to do about it.
How To ChooseStorage Boxes?
Boxes available with single, double or triple wall for extra durability and stacking strength.
Select boxes available with Fastfold ™ or easy set up construction..
Boxes that can be stacked to maximize storage space.
Choose boxes with flip to lids. lift off lids or lock in lids.
How To Choose Transfer Files & Storage Bags?
Can be used as a stand alone filing product or transferred into a compatible box or storage unit when access is required less regularly.
Select transfer files available with Fastfold ™ or easy set up construction.
Choose spine width based on the volume or storage requirements.
Large label area for easy identification of contents.
How To Choose Filing Units?
Desktop units available for regular access to contents.
Floor standing units available for documents that need to accessed on a less regular basis.
Units can be stacked to maximize storage space.
How To Choose Magazine Files?
Upright files ideal for the storage of magazines and catalogues.
Select magazine files available with Fastfold ™ or easy set up construction.
Can be used on desktop, in shelving or in a storage unit.
Large label area for easy identification of contents.
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Cable Protectors & Surge Protectors
How To Choose Cable Protectors & Surge Protectors?
Vulcascot Cable Protectors:
Does not apply to codes: VS62154/55/88/89, VS17185/86/87/88/89, VS62029/33/37, VS62168/69/70/71
Help to prevent accidents caused by trailing leads and cables. Simply snap open the unique membrane in the base, push in the cables and lay the protector on the floor.
Low smoke non toxic and low fume emission level in the event of fire.
Fire retardant to BS476 part 7, class 3 & European equivalent DIN4102 part 1 and class B1.
These high visibility cable protectors, are ideal for all indoor applications
Black/Yellow: Hazard Warning, risk area.
Grey/Red: Danger Warning, imminent threat.
Grey/Blue: Mandatory Warning, obligatory requirement.
Surge Protectors.
Belkin Surge Protection:
Belkin will repair or replace your device to the full warranty limit.
There are various types of surge protectors that are supposed to be used for different types of equipment, the following will you choose what is right for you:
Surge Protection Maximum Series.
Up to 2700 Joules of AC protection. High end computers and peripherals. Covers larger audio/video pieces and office equipment such as scanners and copiers and also covers data recovery. Connected Equipment warranty £175,000.
Surge Protection Superior Series.
Up to 1940 Joules of AC protection. Mid-level computers and peripherals. Book shelf audio/video components. Connected Equipment warranty £100,000.
Surge Protection Home Series.
Up to 1181 Joules of AC protection. Small home computers, printers, kitchen appliances as well as standard household electronics such as small TV’s, VCR/DVD players, Cordless Phones etc. Connected Equipment warranty up to £50,000
Surge Protection Economy Series.
Basic surge protection that does not have any connected equipment warranty attached.
AV protection is only offered by: BL45333, BL45328, BL45325.
This is just a guide please ensure that you read the manufacturers recommendations and what is covered thoroughly before attaching any equipment.
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Computer Accessories & Media Storage
How To Choose Magnetic Media?
With today's ever growing data storage needs,
backup technology has never been so crucial. Businesses need cost-effective, reliable
data storage. Here's our How To Choose helping you decide on the best data storage
for you and your business's needs.
Low and Medium Capacity
Diskettes:
Ideal for storing, transferring and distributing your data from computer to computer.
They are available in Macintosh and PC format and have a storage capacity of up
to 1.44MB.
CD:
CD-R has a recording capacity of 700MB and recording speed of up to 52x. They are
write-once so ideal for storing data that cannot be erased or altered.
CD-RW can be re-written up to a 1000 times and is speed compatible 4x to 10x.
DVD:
DVD-R and DVD+R are write-once only DVDs designed for one-off recordings. This ensures
that your data is protected as it cannot be erased or recorded over. DVD-RW and
DVD+RW are re-writable over 1000 times. The difference between DVD-R/RW and DVD+R/RW
is the formatting and the software used to record the data meaning that the speed
at which they record is different. DVD-R/RW records at 2x and 4x and DVD+R/RW records
at 2.4x speed. They all have a recording capacity of 4.7GB
DVD-RAM:
There are two types of DVD-RAM:
Type I is double sided disk that cannot be removed from the cartridge. It's available
in 5.2GB and 9.4GB. Type II is a single sided disk that is available in 2.6GB and
4.7GB and can be removed from the cartridge. Both are re-recordable at 100,000 times.
DVD disks store an average of 7 times more data than CDs.
High Capacity
Travan:
Designed solely for computer data backup. They are reliable and cost-effective.
Travans also feature the 'read-while-write' capability that allows Travan drives
to cut backup time. Available up to 20GB native and 40GB compressed.
AIT Data Cartridges:
AIT (Advanced Intelligent Tape) -the latest storage tape technology. AITs are designed
for high-performance, high capacity data storage needs. They have a storage capacity
of up to 100GB native and 260GB compressed.
Super DLT and DLT:
Provide high reliability with high capacity. DLTs have a storage capacity of up
to 80GB compressed and Super DLTs of up to 320MB compressed. They are ideal for
use in the DLTtape drive system used for network server and high-end computer data
storage and backup.
LTO:
LTO- Linear Tape Open- is an "open format" technology. This means that users will
have multiple sources of product and media making LTO ideal for backing up, restoring
and archive operations. LTO Ultrium 1 has a high storage capacity of up to 100GB
native, 200GB compressed and LTO Ultrium 2 has a massive storage capacity of 200GB
native and 400GB compressed.
4mm and 8mm data cartridges:
Designed for high capacity network backup and are available up to 20GB.
How To Choose Screen Filters?
When buying a screen filter you need to consider the following points:
Q) Do you suffer from eye strain or headaches?
A) Choose anti-glare filter either with flat or wrap-around contour design.
Q) Do you need additional protection from radiation and/or static?
A) Choose model with antistatic and/or anti-radiation protection.
Q) Does your office have harsh lighting or are you sensitive to glare?
A) Choose anti-glare or circular polarising.
Q) Do you need to protect confidential information?
A) Choose a privacy screen filter. Some screen filter terms explained.
* Size: simply measure your screen diagonally from corner to corner.
* Traditional Tint: minimises contrast between screen brightness and maximises contrast
between background and images.
* Light Tint: allows maximum screen brightness and increased colour definition.
* Anti-glare: reduces reflections - a common cause of eye strain and headaches.
* Anti radiation: reduces VLF/ELF E-field radiation. Effects of radiation are still
being researched.
* Anti-static: reduces dust build up.
* Easyclean: special coating rejects greasy marks and eliminates need for expensive
cleaners.
* Polarising: reduces glare by up to 20 times.
* Privacy: prevents viewing of on screen data from either side of the monitor.
* OptiClean: enables you to clean the screen with a normal cloth and water. Specialist
cleaning materials are not required.
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Computer Cleaning
How To Choose Computer Cleaning Supplies?
Screen Wipes:
Be very careful when choosing these items as they are not all suitable for TFT and plasma screens. Please read the description carefully. Most computer screens are usually LCD/TFT. The most suitable products for this are alcohol free items such as KF02245, DB50440, DBDB57099.
You have to be very careful when cleaning screens as too much pressure and using the wrong kind of cloth will most likely scratch your display and could even burn some of its pixels. (Correct cloths DB50383 for sensitive surfaces)
We always recommend you turn off your monitor and unplug it before using any cleaner.
Keyboard Cleaners:
There are two that you would need. One is an Airduster to reach those place any other cleaner cannot reach and a surface keyboard cleaner. Airdusters can be used to remove dust from number of sensitive equipment including printers, laptops and video equipment to name a few.
We recommend the use of anti bacterial wipes such as DB57002.
Multi Surface Cleaners:
Probably the best choice for all round use of hard surfaces (NOT Monitors). Also available as an antibacterial wipe DB57002 AND DB50344.
Inkjet Cleaners:
Removes ink blockage on cartridges, cleans machine contacts, removes contaminants from accessible areas.
CD/DVD Lens Cleaners:
Regular cleaning of your reader/writer will help avoid track skipping and build up of dust and debris.
Platen Cleaner (for printers and rubber rollers):
Use his to remove dirt and other contaminants in your printer or fax. Removes oil, grease and ink stains from the printer patch and rollers leaving no residue. Will aid in proper paper feeding and help keep your print outs clean. Great for rubber rollers in printers. DB50585
For the removal of stubborn stains like ink, please use ISO clean DB50583 & DB50587. (DO NOT USE ON SCREENS). This is a multipurpose hard surface cleaner. Great for rubber rollers in printers.
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Conference, Presentation, AV &
Display Products
How To Choose Boards & Easels?
There are many types of frames on office boards. The most common are plastic or aluminum, but many also come with a wooden frame. Aluminium will be the most robust and hardwearing. Beware that are some boards that state aluminium finish, these are actually plastic.
For a more modern you can also try boards which are ‘frameless’. These are not the most hardwearing but look great.
There are four main types of surfaces:
Standard Drywipe:
For use with a drywipe marker, these boards are good for planning, training & education. The more expensive boards have a higher quality surface which will generally have a longer guarantee and reduce ghosting marks left on the board.
Magnetic Drywipe:
Similar to the drywipe except these boards have a steel coating behind the writing surface to allow magnets to be attached to the board. This is useful for memos and planning by using magnetic accessories to enhance the presentation.
Cork:
Ideal for pinning notices and offers a good solution for company displays and exhibitions. Premium boards are made from higher grade of cork that reduces the visibility of pin marks. These are often referred to as “self healing
Felt/Fabric:
Available in an assortment of colours, they are perfect for more permanent displays, company notices and exhibition purposes. They can also accept pin or Velcro.
Caring for your Drywipe Board:
To ensure it stays in premium condition it is important to always use the right type of marker pen. You should also clean the board regularly with a professional whiteboard cleaner.
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Desktop Accessories, Wastebins
& Address Books
How To Choose Desktop Accessories, Wastebins & Address Books?
Letter Trays, Bins, Desk Tidy
Avery Eco Range:
Anew range of eco-friendly desk accessories made from recycled plastic. Black products made from 100% post-consumer recycled plastic. Blue products made from a minimum of 96% recycled plastic.
Fellowes Earth Series:
Stylishly designed, strong and durable, biodegradable fibreboard desk accessories, made from pre and post consumer waste and assembled natural rubber rings. 100% recycled and 100% recyclable. 100% Environment commitment.
Leitz Allura Range:
Express yourself with this stylish Allura range, the must have collection from LeitzTM.
Rolodex Wood Series:
The wood tones black desktop family combines classic wood design of wood pieces with contemporary
black matte finish for an updated, metropolitan look.
Rexel Agenda2:
The environmentally friendly stylish range of desk accessories is a available in charcoal and blue. Charcoal is manufactured from 100% recycled material. All packaging is made from 100% recycled material.
Avery Desktop Range:
Black DTR products are made from 100% post-consumer recycled polystyrene and are also 100% recyclable. Blue DTR products are made from a minimum 96% post-consumer recycled polystyrene and are also 100% recyclable
Spaceworx Mesh Range:
Comprehensive and practical range. Distinctive, contemporary design. Elegant black or silver finish.
Spaceworx Punched Metal Range:
Perforated steel range of desk accessories in sleek silver or black. Executive level quality and style. Comprehensive and coordinated range for total desktop organization.
Q Connect:
Available in the standard or executive range. Great for people on a tight budget. The executive is a high quality product and the trays are made from impact resistant material.
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Diaries, Planning & Maps & Dictionaries
How To Choose Diaries, Planning & Maps & Dictionaries?
Diaries
Letts Business Desk Diaries:
A range of A4 & A5 diaries to suit almost every business need. These diaries have a durable textured cover complimented by gold date blocking and a ribbon marker. Printed on white paper with black and grey ruled lines, current forward year planners are included for ease of planning.
Q Connect:
Excellent quality and value for money in a range to suit most requirements. The diaries are gold blocked on the cover, spine and rear for easy identification and comes complete with a ribbon marker. Appointment diaries feature half hourly appointments. Day to a page diaries feature a full page for Saturday and Sunday.
The Executive Desk Diaries have a padded front cover and 2 gilt corners and gilded page edges.
Wall Planners
Mark-it Wall Planners:
Permanently bonded between two sheets of tough, flexible, crystal clear plastic, the surface can be used with dry or wet wipe pens. Most are double sided allowing portrait or landscape display.
The Magnetic Perpetual Year lanner comes framed . Each planner comes with an accessory kit containing marker pen, a range of coloured stickers and wall mounting accessories.
Fiscal Year Planners:
Ideal for accountants and local government or anyone planning around the tax year.
Academic Year Planner:
Essential for anyone involved in education.
12 Month Planner Undated:
Ideal for project work or customised planning of any 12 month period. Durable wipe-off surface. Self adhesive date strips supplied to customise dates as required.
Holiday Planners:
Week to week guide to the year easy to see holiday rotas.
Staff Planners:
Easy to view details of holidays, sickness and absenteeism.
Day Planners:
Planner showing 7 days of the week. Space for planning staff or projects
EU Planners:
For everyone planning on a European basis
Perpetual Year Planners:
Versatile planners which can be used year after year.
T-Card System
The panel holds T-shaped colour coded cards, whose visible tag-tops carry a bold heading while the concealed portion of each card contains the information. The panels are available with 24, 32, and 54 slots: and in three widths so they can be grouped together to form a layout suitable for your application.
Available a s a ready made 7 day Planner, 12 month Planner and a profile planner. For those who want to set up their own system you can buy the tracks and panels separately and make up your own system. You do not have to use the tracks if you do not want to as the panels can be screwed to the wall.
If you want to use the tracks the configuration works like this:
Choose the size required, that is Size 2, 3 or 4.
Select the number of slots required, that is 24, 32, or 54.
Calculate the size of the tracking required to fix top and bottom panels together, multiply the number of panels by the size of the T-Card used. EG 5 x Size 2 T-Cards = 10, which will need a size 12 track.
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Filing Solutions & Presentation
Binders
How To Choose Suspension Files?
Suspension files are the most popular form of hanging files. They have top access to contents and are used in filing cabinets and cupboards with a filing chasis.
Colour Coded: To help facilitating quicker identification and speed of retrieval.
Durability: Subject to how regular your files are used you may want to choose between manilla or polypropylene files.
Filing Capacity: If you suffer from overloaded files perhaps you require an extra capacity file. Suspension files are now available in standard capacity or with 30mm 0r 50mm gusset.
Size: Several sizes area available. However, A4 and in particular foolscap are the most popular. Select size and weight to meet your current requirements.
How To Choose Lateral Files?
Lateral files are designed for high density filing in cupboards such as Triumph or Bisley. Files have front or side access enabling more than one person to use them simultaneously.
Colour choice: Helps you develop and personalize a filing system.
Cupboard compatibility: Because most filing chassis with cupboards are adjustable most lateral files will be compatible. However if you have an existing size you use ensure you buy the correct size. Measure an existing file from the centre to centre of the runner hooks, then purchase the file of the same size.
Durability: Subject to how regular your files are used you may want to choose between manilla or polypropylene files.
Filing Capacity: Standard 15mm capacity will suffice for normal amounts of filing. However, extra capacity files are available for high volume users.
How To Choose Filing?
Display Books.
Ideal for documents that require regular referral or presentation.
Clear fixed pockets in various sizes from 10 to 60 pockets.
Also available with loose repositionable pages that can easily be rearranged.
Covers vary from flexible polypropylene to hardback with or without front presentation pocket to suit a variety of filing and display uses.
Clip and Report Files.
Ideal clip and report files for reports and presentation.
Clip Files – simple clop on the spine holds unpunched papers, which can be easily inserted or removed.
Report Files – Two prong flat bar mechanism holds punched papers. Contents are more secure.
Clear cover allows for easy personalisation. Opaque cover for confidentiality.
Full length index strip for identification.
Lever Arch Files.
Larger capacity (50mm to 80mm) than most ring binders for heavier duty filing.
Usually include finger pull for easy shelf retrieval, metal feet to guard against wear and tear, locking (rado) eyelets which hold the file closed for greater stability and spine label for quickly identifying contents
Choice of colours and sizes in paper over board, PVC over board and durable polypropylene.
Box Files.
Traditional box design keeps contents concealed and secure.
Usually include finger pull for easy retrieval, spring clip to keep documents safe and spine label for easy identification.
May feature printed inside index panel for keeping documents in order.
Choice of colours and sizes in paper over board, PVC over board and durable polypropylene.
Ring Binders and presentation Binders.
Available in 2 or 4 ring O or D ring for filing punched documents.
Choice of colours and sizes in paper over board, PVC over board and durable polypropylene or pressboard.
Capacity from 15mm to 65mm.
Presentation binders have a pocket on the front and some have them on the side and back as well for full personalisation.
Usually have identification label on the spine.
Dividers.
Choose from traditional board or more durable PVC or polypropylene dividers either multi colored or white.
Tabs maybe coloured or plain and can be alphabetic, numeric from 5 to 50, calebdar or plain.
Extra wide dividers are ideal for use with punched pockets or in a lever arch file.
Board dividers may have MylarTM reinforced tabs and/or filing strips for durability.
Document Wallets.
Made from manilla or durable polypropylene, usually in a choice of A$ or foolscap. Manilla in light, medium or heavy weight to suit different uses.
Manilla wallets have side gussets and expansion creases to allow the wallet to expand to suit your depth of filing. Different capacities are available.
Choice of colours for easy creation of a filing system.
Standard manilla flap is just over half the wallet height. Full/Long flap wallets are also available where the flap is the full height of the wallet to provide extra document protection and security.
Other types in manilla include Open Top, Double Pocket, Extra Capacity, Legal and Deed Wallets.
Transfer Files.
Ideal for storage of punched papers.
Spring mechanism holds papers securely whilst allowing fast insertion and extraction of papers throughout the file.
Made from manilla, usually available in A4 or foolscap in light, medium and heavyweight to suit different uses.
Typical 35mm capacity.
Transfer file with pocket also available for holding unpunched papers alongside punched.
Square Cut Folders.
Folded manilla file pre-creased to suit different capacities.
Ideal for use in lateral and suspension files.
Choice of in A4 or foolscap in light, medium and heavyweight to suit different uses.
Elasticated and Part Files.
3 flap file with elasticated corners to hold documents secure.
Choice of pressboard, manilla or durable polypropylene.
Part files have between 5 and 12 sections and are ideal for filing working documents.
Clipboards.
Choose from single or fold over. Features may include inside pocket for securing loose notes, and a pen holder.
Foldover clipboard protects contents.
Made from PVC over board, plastic or heavier duty masonite and steel.
Usually includes hanging device for easy wall mounting.
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Graphic Art Supplies & Technical
Drawing
How To Choose Graphic Art Supplies & Technical Drawing?
Plan Filing.
Plan filing is a used for a variety of applications:
Construction plans and component drawings, office layouts and project plans , blueprints, tracings and films charts and maps to name a few.
Flip through access. Saves time on critical projects.
There are many brands available but the most popular and trusted is VistaplanTM
There are two sizes of hangers available for the filing and they are A1 or A). The hangers come with or without handles and hold approximately 100 sheets per hanger. The hangers hangers are usually packed in 2’s.
The hangers can be stored in trolleys, wall carriers or plan cabinets.
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Name Badges & Security Badges
How To Choose Name and Security Badges?
There are many types of badges and the choice usually is dependant on the price you want to pay and whether you want them to be reused or not.
Drop Level Badges: For simple replacement of inserts. Ideal for conferences meetings and exhibitions comes with a crocodile clip.
Combi Badges: Usually front and side opening for insertion of card, with both pin and clip fastening.
Pin Badges: Usually the cheapest option, and normally has side or front access for inserts. Fastening by a pin, which is usually curved to avoid injury.
Crocodile Clip Badges: Easily attaches to garment and less likely to cause any fabric damage.
Self Laminating Badges: For the more security conscious can only be used once. Access to the insert can only be made by pulling apart the film.
Security Badges: can be colour coded and come in a variety of different styles. Although they come with clips they are usually worn by using lanyards or neck chains. Some come with magnetic card holders.
Badge Reels: A practical solution for security passes and badges. The reels can be secured to a belt and rewind automatically.
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Office Furniture,
Seating and Storage
How To Choose Desking?
Entry Level Office Furniture: Traditional and contemporary furniture ideal for any environment. Desktops are 18mm thick. Desks available as 4 legs, cantilever or panel end. Warranty 1 year. Ranges: Sirius and Carina.
Mid Range Office Furniture: Offers a comprehensive assortment of hardwearing furniture. Available in traditional and contemporary styles, ideal for any environment and suitable for everyday commercial use.
Height adjustable options available. Desktops 25mm thick. Desks available as 4 legs, cantilever or panel end. Cable management options available. Warranty 5 years. Ranges: Polaris and Vega.
Executive Office Furniture: Ideal for separate management and executive offices. With a full variety of supporting products that will complement any high status environment. Desktops 25mm thick. Desks are panel end for added style and durability. Cable management available. Warranties 5 to 7 years. Ranges: Cappela and Aquaril.
Home Office Furniture: Modern home designs to complement any home environment. Desktops 22 to 30mm thick. Warranty 1 year. Range: Germania.
Things to Consider: The thicker the desktop the more hard wearing.
Self assembly may be required.
Leg Options: 4 Legged – Straight leg available on entry level and some general office furniture.
Cantilever Leg – Allows greater freedom of leg movement whilst at the desk. Some cantilever legs have cable management integrated in the frame.
Panel End – Usually found on mid level and executive ranges offering additional solidity to furniture.
Cable Management: Most desks have cable ports in the desktop. True cable management allows cable to be concealed and routed under the desktop and through the leg frame.
How To Choose Screens?
The increasing growth of open plan offices and call centres has made screens ever more popular. Screens reduce optical distractions and disruptive noise. They are the essential feature in contemporary offices.
Area Partition: Floor standing screens can separate departments, groups and provide individual isolation where required. Desktop screens divide a space in a more personal sense whilst enabling group interaction.
Restriction of Optical Field: Restricting the field of optical vision eliminates optical distraction, enabling maximum efficiency. Screens ate available in various widths and heights to create the right degree of visual privacy.
Audio Distraction: As well as visual distraction, screens can absorb acoustic distraction. The closer the screen is to the source of any noise, the greater the acoustic efficiency.
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Office Supplies & Adhesives
How To Choose Custom Stamp Voucher System?
Simply follow the 3 steps which can be personalized with your own text and graphics.
Identify the type and size of stamp you require. Note that the character height will depend on the number of text lines.
Upon ordering you will be sent a voucher. Complete this voucher with your text and/or graphic.
Return the pre-addressed voucher, Your stamp will be returned within 48 Hours of receipt of tour order.
What Size to Use:
Size 1 – 42 x 20, 35 x 12, 45 x 15mm. Small address stamps. Up to 3 lines of text. Maximum of 25 characters per line.
Size 2 – 52 x 20, 5 x 20mm. Medium address stamp. Up to 4 lines of text. Maximum of 25 characters per line. Suitable for coupons cheques etc.
Size 3 – 75 x 35, 76 x 37mm. Up to 6 lines of text. Maximum 40 characters per line. Suitable for use on notepaper, invoices and delivery notes etc..
Size 4 – 87 x 15, 69 x10mm. Ideal single line stamp. Can fit up to 2 lines of text. Maximum 45 characters per line. Suitable for VAT number, e-mail address and cheque payee.
Size 5 – 90 x 55mm. Up to 8 lines of text. Maximum 50 characters per line. Suitable for large return address stamp for parcels, invoice stamp, box and parcel marking.
Size 6 – Date Stamp. Up to 8 lines of text. Maximum 35 characters per line. Variable date which can be easily adjusted. Suitable for office use particularly grid design stamps.
Size 7 – Date Stamp. 43 x 28mm. Up to 4 lines of text. Maximum 22 characters per line. Text area set around a central window. Ideal for post rooms and accounts department.
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Packaging, Mailroom &
Retail Supplies
How To Choose Jiffy Padded Bags?
Famous heavy-duty protection for bulky items. Perfect for domestic and overseas mailing. Tests performed show that the JiffyTM Paded bag offers significantly better performance in burst strength, durability and cushioning when compared to lighter weight mailers.
Features: Tough outer paper with 100% recycled paper fibre lining. Four fold construction with double glued bottom flap and no side seams provide high resistance against bursting and puncture. Strong self seal and fully recyclable.
Types of Jiffy:
Jiffy Airkraft: Designed as a lighter weight postal bag for large volume mailings
Jiffy Mailmiser: For more economical posting.
Jiffy Padded: Suitable for most packing and postal uses.
All jiffy sizes are quoted internal.
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Paper, Envelopes, Labels
& Cards
How To Choose Paper?
Make sure you create the right impression - by choosing the correct paper.
Think of your recipient - the feel, weight and colour are all important aspects
to make sure you get your message across. Also remember your output media and choose
a paper that is best suited for that type of machine.
Volume Copier & Laser Paper
Ideal for general office uses such as, black and white copying and printing. Compatible
with laser printers, photocopiers and fax machines. Use for internal memos, reports
and letters.
Premium Office Papers
A wide array of premium and multifunctional office papers. Suitable for use on most
machines, especially colour printers and photocopiers. Perfect for reports, colourful
presentations and external communications. Use heavier weight papers for a superior
look and feel.
Coloured Papers
Brighten up both internal and external communications with our range of eye-catching
colourful office papers. Available in several weights and sizes. Perfect for colourful
mailings, notices, programmes, as well as colour coding internal filing and communications.
Speciality Inkjet & Photo Papers
For excellent colour inkjet results. Reproduce photographs, create superior quality
colour presentations, newsletters, brochures, greetings cards, even print your own
message or image onto a T-Shirt.
We also have an extensive range of additional paper products including; Printable
Business Cards, Bank, Carbon and Listing papers. Certificate and Designer papers,
Business and Letterhead papers and much much more...
How To Choose Envelopes?
Envelopes carry your company's image a well as your documents - it is important
you choose the correct envelope. There are many different types of envelope to choose
from, ensure you select an envelope that suits your requirements. Use our guide
to ensure your mail arrives safely and reflects your company's image.
Choosing the Right Size.
C4 size envelopes: (324 x 229mm) hold an A4 sheet unfolded or A3 folded in half.
C5 size envelopes: (229 x 162mm) hold an A4 sheet folded once or an A5 sheet unfolded.
C6 size envelopes (114 x 162mm) hold an A4 sheet folded twice or an A5 sheet folded once.
DL size envelopes: (110 x 220mm) hold an A4 sheet folded twice or an A5 sheet folded once.
Choosing the Right Opening.
BANKER Envelopes Open on the long side.
POCKET Envelopes Open on the short side.
Choosing the Right Closure.
Gummed: you have to moisten the layer of adhesive along the envelope flap and close.
Peel & Seal: you have to simply peel away the release tape from the envelope flap to reveal a thick layer of adhesive, which seals instantly.
Press Seal/Self Seal: Press the two layers of adhesive (one on each flap) together to form an instantly strong bond. Seal strength has a shelf life of approximately 6 months.
How To Choose Label?
What do you need a label for?
1 Addressing. 2 Filing.
1 Addressing:
Look at the range of address labels
Size Matters!
Larger labels can enable you to personalise them with your company logo and address
How many labels do you need? Different pack sizes are available
Technology
What Printer am I going to use?
Laser Printer Or Inkjet Printer
2 Filing:
Labelling your files is a great way to get organised!
Choose the filing product you wish to label i.e. Lever Arch File, Ring Binder, Suspension
File
Choose the product to suit the printer type
Remember the product code for future reference and easy ordering
Identification
Range of labels for different purposes/usages
e.g Return address labels - Avery Mini Labels
Need to highlight important information? Choose a promotional label i.e. Fluorescent
Need a durable label? Avery offers a range of White and Silver Heavy Duty labels
as well as Anti-Tamper
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Personal , Travel Goods & Briefcases
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Premises Management,
Safety, Security & Catering
How To Choose a First Aid Kit & Rules and Regulations?
The Health and Safety (First-Aid) Regulations 1981 require you to provide adequate and appropriate equipment, facilities and personnel to enable first aid to be given to your employees if they are injured or become ill at work. What is adequate and appropriate will depend on the circumstances in your
workplace.
You are required by law to make an assessment of significant risks in your workplace. What are the risks of injury and ill health identified in this risk assessment. If they are high you should refer to the HSE website.
There is no standard list of items to put in a first-aid box. It depends on what you assess the needs are. However, as a guide, and where there is no special risk in the workplace, a minimum stock of first-aid items would be:
A leaflet giving general guidance on first aid, eg HSE leaflet Basic advice on first aid at work
20 individually wrapped sterile adhesive dressings (assorted sizes)
Two sterile eye pads
Four individually wrapped triangular bandages (preferably sterile)
Six safety pins
Six medium-sized (approximately 12cm x 12cm) individually wrapped sterile unmedicated wound dressings
Two large (approximately 18 cm x 18 cm) sterile individually wrapped unmedicated wound dressings
One pair of disposable gloves.
You should not keep tablets or medicines in the first-aid box.
The above is a suggested contents list only; equivalent but different items will be considered acceptable.
HSE recommends that it is good practice to provide your first aiders/ appointed persons with a book in which to record incidents that required their attendance. The information kept can help you identify accident trends and possible areas for improvement in the control of health and safety risks. It can also be used for reference in future first aid needs assessments. This record book is not the same as the statutory accident book though the two could be combined.
There is a legal requirement to report accidents and ill health at work. Information on the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 1995 is given on the HSE Website www.hse.gov.uk
What information should be recorded?
Useful information to record might include:
• date, time and place of incident
• name and job of the injured or ill person
• details of the injury/illness and what first aid was given
• what happened to the person immediately afterwards (for example went home, went back to work, went to hospital)
• name and signature of the first aider or person dealing with the incident
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Printers, Faxes, Copiers
and Consumables
How To Choose Printer?
Laserjet or Inkjet?
Inkjet Printers:
Generally cost much less than laser printers, although their maintenance in the
form of ink cartridges and print heads can be high. They are by far the cheapest
option for users wishing to print in colour.
Laser Printers:
Although more expensive in terms of purchase price, they are much cheaper to maintain
because their toner cartridges last longer.
Print Speed:
Print speeds are usually achieved at the expense of resolution, i.e if you require
high resolution the speed at which the printer prints will be slower. If you want
a fast printer,able to print large volumes of pages cheaply and quickly, a laser
printer is still the best choice. Print speed can be affected by the amount of memory
installed in the printer, with larger complements of RAM able to store and process
bigger print jobs much quicker.
Direct Photo Printing:
Some inkjet printers include a facility to print either direct from a digital camera
or using a digital camera media card, therefore eliminating the need for a PC. Such
printers allow the user to view the image before printing and are ideal for photo
enthusiasts or those without access to a PC who wish to take advantage of digital
photography.
Parallel or USB?
There are two main methods of connecting a printer to your PC, USB (Universal Serial
Bus) and Parallel. USB is the new standard for connecting most peripherals to a
PC and Mac, and many new printers come with USB connectivity only. USB will function
on any PC running Windows 98 or later. Older PCs with USB ports will be running
with USB V1.1, which allows transfer speeds of 12MB per second. Many new printers
are now compatible with the latest version of USB (V2.0) which allows transfer speeds
of 480MB per second for even faster data transfer. All USB V2.0 compatible printers
are also suitable for V1.1 USB ports. Anyone running Windows 95 or earlier should
select a printer that can be connected via the Parallel port, as these operating
systems are not suitable for USB
Resolution:
Resolution is measured according to the number of microscopic drops of ink or toner
the printer can fit in to a square inch of paper (dpi), with higher dpi ratings
generally equating to better print quality. Whilst a printer with a high dpi rating
is essential for somebody who wants to print out high quality pictures, photographs
or other images, monochrome text looks fine in resolutions of just 300dpi, which
all inkjet and laser printers on the market today support.
Paper Handling:
As inkjet printers are designed for personal use they are more compact in design,
and consequently the majority will only hold up to 100 sheets. Laser printers are
ideal for high volume document print jobs and are designed with much larger and
more stable input trays able to hold at least 200 sheets of A4 paper. Laser printers
also have dedicated output trays to keep printed pages clean and manageable.
Users:
Inkjet printers are compact and designed to fit on a desk for personal use and therefore
are ideal for use by small groups of people or an individual user. Some laser printers
have integrated network interface cards built in to enable them to be attached to
a network allowing any user on the network to print to the printer at any time.
Colour Laser Printing:
Whilst inkjet printers remain the cheapest option for those wishing to print small
quantities in colour, colour laser printing is becoming increasingly popular. Whilst
the initial cost of the hardware is more expensive than inkjet, the cost per copy
is far lower and therefore colour laser is the ideal option for large print runs.
How To Choose Fax Machine?
The following points will be useful to analyse before making your fax machine purchase:
Print Quality - Look at the resolution of the print quality carefully. This can
help decide whether a thermal, inkjet or laser machine would be best suited to your
needs (see Print Technologies).
Fax Content - Are your faxes mainly text, graphics or both? Faxing graphics takes
much longer than plain text so you will need to invest in a machine with a higher
modem speed. If you receive faxes with text and graphics will you need to print
these in mono or colour?
Who Do You Fax? - Do you fax the same locations frequently? If so consider the number
of speed dials each machine has.
Amount of Use - Do you fax infrequently, or do you receive many high volume faxes
during the day? This can be vital in determining your choice of machine, as the
cost of consumables varies tremendously in terms of cost per fax depending on the
print technology you use. Fax machines using laser technology may be the most expensive
in terms of hardware, but can mean great savings in the future on your consumable
costs.
Average Length of Faxes Sent - The longer the average document you send or receive,
the higher the memory your fax machine will need, in order to speed up the faxing
process. This can also affect the size of paper tray you require.
Document Types - Do you ever need to fax bound documents? If so, a flatbed option
may be preferable to a plain paper feed fax.
Telephone Use - Will your fax machine also function as a primary business phone?
If so consider a machine with a built in answering machine to ensure you don't miss
that vital call.
Electronic Faxing - Will you be sending and receiving faxes directly from your PC
electronically without the need for a physical copy? If so ensure your fax machine
has PC fax compatibility.
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Shredders,Calculators,Phones
& Dictation
How To Choose Shredders?
Your business produces documents containing sensitive and confidential information. The secure destruction and disposal of these documents is essential to comply with legislation and to maintain commercial integrity.
Light Use.
Provides document security for up to 5 users in the home and office. These machines accommodate relatively modest daily shredding needs and have a basic feature (Security level 1 and 2)
Medium Use.
Engineered for shared use among 6 to 10 workers. These models are appropriate for moderate shredding activity and provide added features for increased capacity and flexibility (security level 2 and 3)
Heavy Use.
Serving the heavy-duty paper shredding needs of large commercial or industrial office, these shredders feature high capacity and extra features for enhanced protection, ease of use and productivity (security levels 3 and above)
Shredding Security Levels Explained.
There are 5 levels ranging from DIN1 to DIN5 in order of increasing security, reflecting the importance and/or sensitivity of the material being shredded.
Remember , when choosing between strip cut, cross cut or top security, you need to determine the level of security required for the destruction of your documents and the volume of material you will be shredding regularly.
Din Level 1 – General, Strip Cut 10.5mm Wide Strip.
Din Level 2 – Everyday, Strip Cut 5.8 or 3.9mm Wide Strip.
Din Level 3 – Confidential, Strip or Cross Cut 1.9mm Wide or 3.9x30-50mm Particle.
Din Level 4 – Sensitive, Cross Cut 1.9x15mm Particle
Din Level 5 – Top Secret – Cross Cut 0.78x11mm Particle.
Recycling, an important issue, is another reason for shredding. Companies can use shredded material for shipping and mailing, it can also be used for packaging, animal bedding and has many other uses.
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Writing, Markers,
Stencils & Accessories ?
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Your Office Plan
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